Responsible to Assistant Registered Manager 

Rate of pay is £14 per hour

Hours of work mainly 09.30AM – 2.30PM (though some flexibility to meet service requirements.)

Role 

Administrative Assistant supports office operations by handling clerical tasks, scheduling, communication, and record-keeping to ensure efficiency. Key duties include managing calendars, greeting visitors, preparing documents, booking travel, and handling correspondence. This role requires strong organizational skills and IT proficiency.  

Core Responsibilities 

• Office Support: Answering phones, managing emails, directing inquiries, and greeting clients/visitors. 

• Scheduling & Coordination: Managing rosters within parameters of requirements for people we support, and report gaps and issues to Assistant Registered Manager. 

• Documentation: Maintain accurate information on Webroster, memos/emails, and maintaining digital/paper filing systems. 

• Logistics & Supplies: Ordering office supplies, maintaining inventory, and arranging travel and activities for people we support. 

• Financial Tasks: Send all receipts and invoices to Finance Director 

• Communication Maintain clear and effective communication both verbally and digitally at all times 

Required Skills and Qualifications 

• Communication: Strong verbal and written communication skills. 

• Organization: Excellent attention to detail and ability to prioritise tasks. 

• Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint etc) and office equipment. 

• Problem-Solving: Ability to manage multiple projects and meet deadlines 

This Job Description forms the main duties of the role but is by no means exhaustive. The role will require flexibility and responsiveness to service requirements and the post holder will be expected to fulfil additional tasks as required